HOUSE RULES OF
THE NATIONAL ASSEMBLY OF THE REPUBLIC OF SLOVENIA
(unofficial consolidated text )
I. GENERAL PROVISIONS
These Rules specify the house rules and the rules of conduct on the premises of the National Assembly of the Republic of Slovenia (hereinafter: National Assembly).
The premises of the National Assembly comprise the buildings on Šubičeva Street No. 4 and Tomšičeva Street No. 6, the garages of the National Assembly, and the premises rented by the National Assembly.
II. ENTRY TO THE NATIONAL ASSEMBLY
The following persons may enter the National Assembly without entry formalities:
a) deputies of the National Assembly and members of the National Council, the Secretary General of the National Assembly, and the Secretary of the National Council,
b) the staff of the National Assembly and of the National Council,
c) the President of the Republic of Slovenia,
č) the President of the Government of the Republic of Slovenia and the ministers,
d) the President of the Constitutional Court, the President of the Supreme Court, the President of the Court of Audit, the Ombudsman of Human Rights,
e) members of international delegations, Ambassadors, and the highest representatives of foreign countries.
Entry to the National Assembly is allowed to persons invited to attend a session of the National Assembly or of the National Council or a meeting of their working bodies, persons invited by the deputies or by the members of the National Council, by the Secretary General of the National Assembly or by the Secretary of the National Council, or by the staff of the National Assembly or of the National Council, as well as media representatives, outsourcers, and persons wishing to view the sessions.
Entry is also allowed to pre-arranged visitors who wish to see the National Assembly's building. The leader of the group wishing to see the National Assembly must report to the Reception Desk, presenting a personal ID and a list of the visitors' names and addresses.
The premises of the National Assembly may only be entered in proper attire, suitable to the activities taking place at the National Assembly. A person not wearing proper attire is not allowed to enter. Entry is forbidden also to persons showing signs of intoxication with alcohol or other psychoactive substances. If visitors persist in their intent, a decision regarding their entry is taken by the Secretary General of the National Assembly.
Entrances to the National Assembly are located on Šubičeva Street No. 4 – main entrance, Tomšičeva Street No. 5, Beethovnova Street No. 1, and on the premises rented by the National Assembly.
The entrance on Šubičeva Street No. 4 is open 24 hours a day throughout the year.
The entrance on Tomšičeva Street No. 5 is open on working days from 6.30 a.m. to 7 p.m. Outside regular hours, this entrance is open when the National Assembly is in session – namely for one hour after the end of the session – or when so decided by the Secretary General. This entrance must be used for entry and exit by the staff of the National Assembly and the National Council, and may also be used by other persons referred to in the first paragraph of Article 3 of these Rules.
The entrance on Beethovnova Street No. 1 is normally closed. At this entrance, entry is allowed in the presence of an employee of the Security Unit (hereinafter: security officer) to official vehicles of the National Assembly, emergency vehicles, vehicles supplying the building or removing waste material, and TV stations' vehicles; entry to other persons and vehicles is subject to approval by the Secretary General.
III. SECURITY MEASURES
The identification, the establishment of the entitlement and purpose of entry to the National Assembly, as well as the reception and escort of visitors according to these Rules are provided by the Reception Desk staff and security officers, while the examination of persons and baggage is carried out by security officers.
The Reception Desk at the main entrance is open during regular working hours; when the National Assembly is in session, the Reception Desk remains open for half an hour after the end of the session. Outside working hours, reception services are provided by the Security Unit.
External and internal protection of the National Assembly is provided by police officers from the Security Office of the General Police Directorate (hereinafter: Security Unit).
The area surrounding the building and the interior of the National Assembly are under constant video surveillance. Likewise, entrances to rented premises of the National Assembly are under constant video surveillance.
Offices and other rooms in the National Assembly building where confidential documents are kept must be locked in the absence of the staff working therein. Outside working hours, also other offices and rooms are normally locked. Outside working hours, the keys are kept in a secured place.
While on the premises of the National Assembly, identification badges must be visibly worn by all persons; the only exceptions are persons referred to under items a, c, č, d and e of Article 3 of these Rules. Identification badges must be worn also by security officers performing their duties in plain clothes.
Notwithstanding the provisions of the preceding paragraph of this article, the staff employed at posts where wearing an identification badge could jeopardize occupational safety (e.g. restaurant, kitchen, printing service) may refrain from wearing the badge while performing tasks related to their work post.
The persons referred to in Article 4 are issued an identification badge at the Reception Desk upon presentation of a personal ID; in accordance with these Rules, the badge must be worn while on the premises of the National Assembly and returned before leaving.
Government officials, heads of government offices and other services, and media representatives regularly reporting from the National Assembly are issued permanent identification badges. Upon entry to the National Assembly, the above persons, with the exception of the President of the Government and the ministers, must be entered in the register of visitors held at the Reception Desk.
Identification badges are issued by the Office of the Secretary General, with the exception of badges used by security officers.
Types and colours of identification badges:
- light grey badges with full name, picture and personal code are used by the staff of the National Assembly;
- light blue badges with full name, picture and personal code are used by the staff of the National Council;
- dark brown badges are used by government officials and heads of government offices and other services; these badges contain the holder's full name and function;
- yellow badges with full name and picture are used by accredited media representatives regularly reporting from the National Assembly; other media representatives wear yellow badges bearing the sign "PRESS";
- green badges bearing the sign "OBISKOVALEC" are used by the visitors of the National Assembly;
- light green badges bearing the sign "OBISKOVALEC" are used by the visitors of the National Council;
- green and white badges bearing the sign "VABLJENI NA SEJO" are used by persons invited to the sessions of the National Assembly and meetings of its working bodies;
- light green and white badges bearing the sign "VABLJENI NA SEJO" are used by persons invited to the sessions of the National Council and meetings of its working bodies;
- red badges bearing the sign "ZUNANJI IZVAJALEC" are used by outsourcers working at the National Assembly or at the National Council; red badges bearing the sign "ZUNANJI SODELAVEC" are used by persons temporarily employed at the National Assembly or at the National Council;
- white badges bearing a picture are used by security officers. The badges are issued by the competent Police service.
The validity of identity badges issued to eligible persons upon the assumption of office is limited to the duration of their office. Upon the termination of office, identity badges must be returned to the National Assembly. The control of validity is exercised by the Reception Desk and the Security Adviser.
Identification badges of any other colour and identification badges that are no longer valid are recovered by Security Unit staff or by the Security Adviser.
Movement around the National Assembly and rented premises is only possible with a suitable identification badge.
The Reception Desk and the Security Unit must be informed of the notification of the calling of a session of the National Assembly or of the National Council or a meeting of their working bodies, as well as of consultations, meetings, and other events.
The convener of a session must inform the Security Unit in advance of a session partly or entirely closed to the public. The convener must ensure, together with security officers, that only the persons invited to the session are present at such.
The persons invited to attend a session must receive a written invitation which they present at the Reception desk together with a personal ID.
If a person cannot be invited in writing and is invited orally, such fact must be notified to the Reception Desk by the hosts in advance.
If a person invited orally reports to the Reception Desk, the Reception Desk staff must verify such with the person whom the visitor intends to visit.
If a person that has not been invited reports to the Reception Desk, the Reception Desk staff must check with the person the visitor wishes to visit whether they are available and wish to receive the visitor.
The Reception Desk keeps record of visitors, including the full name and address of the visitor, the time of arrival, where they are headed or whom they wish to visit, and time of departure.
Visitors visiting deputies, members of the National Council, officials of the National Assembly and the National Council, and staff are escorted by the person whom the visitor is visiting, a person authorised by them, or – in exceptional circumstances – the Reception Desk staff. At departure, visitors must be escorted to the Reception Desk.
It is not allowed to bring firearms and other weapons, munitions, explosives and other dangerous articles and devices to the premises of the National Assembly. Any weapons must be reported and handed over to the Security Unit upon entry; the latter issues a receipt and returns the weapons at exit.
Carrying weapons on the premises of the National Assembly is only allowed to the members of the Security Unit during the performance of their duties.
Upon arrival to the National Assembly building, all persons referred to in Article 4 of these Rules must pass through a detection portal and place their baggage on the conveyor belt for an ex-ray check, or they will be refused entry.
In the event of a deterioration of the security situation, the Secretary General may, upon prior consent by the Council of the President of the National Assembly, order that also the persons referred to in Article 3 of these Rules enter the same way.
The cloakroom of the National Assembly is located in the lobby of the Small Hall on the ground floor of the building on Šubičeva Street.
Outside working hours, it is not allowed to enter the premises of the National Assembly or the National Council, except for urgent tasks or groups on Open Doors days. The entry must be reported to the Security Unit.
The members of the Security Unit may require anyone to present their baggage for security check.
Visitors may not move around the building or enter the rooms without escort.
All large and nonessential personal belongings (coats, umbrellas, etc.) are to be stored in the cloakroom. The above items may not be left unattended on the premises of the National Assembly and on rented premises.
Recording equipment (cameras, lights, etc.) used by media representatives is to be stored in the press room (Room 321).
It is not allowed to place any items on the floor or on the window shelves in corridors and stairways.
Information regarding outsourced workers carrying out maintenance, improvement, and other works in the National Assembly building as well as the deadlines set for such works is to be obtained by the competent organisational unit and forwarded to the Reception Desk and Security Unit prior to the commencement of works.
IV. VIEWING THE SESSIONS OF THE NATIONAL ASSEMBLY
Visitors may view the sessions of the National Assembly from the balcony of the Great Hall, except for sessions that are closed to the public. If there is no room on the balcony and the session cannot be viewed otherwise within the building of the National Assembly, the Reception Desk staff must explain such fact to the visitors and refuse their entry.
Visitors viewing a session of the National Assembly must behave properly and in no way express their approval or disapproval, or otherwise disturb the work. Video or audio recording, eating and drinking, as well as the use of telephones are forbidden.
Visitors are escorted to the balcony by the Reception Desk staff.
Media representatives view the sessions of the National Assembly in rooms designated for such purpose by the Head of the Public Relations Office in agreement with the Secretary General of the National Assembly.
Photo reporters and cameramen and their technical assistants may be present in the National Assembly hall only as long as it is necessary for their work, in the area specified for such purpose.
During a session of the National Assembly, entry into the Great Hall is only allowed to deputies, the persons invited to the session, the Secretary General of the National Assembly, the head and other staff of the Legislative and Legal Service, secretaries of deputy groups, and employees who must be present in the hall to ensure a smooth running of the session.
If it is established that there are persons in the hall who are not entitled to be present, the chairperson asks them to leave. If they fail to do so, the chairperson informs the Security Unit requiring that such persons be removed from the hall.
The chairperson may require that the Security Unit remove the visitors whose conduct disturbs the course of the session from the balcony. The Security Unit may remove from the National Assembly building and rented premises any other persons who in any way disturb the order or pose a threat to security.
In agreement with the President of the National Assembly, the Secretary General may allow that the Great Hall of the National Assembly be temporarily used for other events. The organiser of the event is held accountable for any damage that might occur on such occasion.
The provisions of this chapter apply mutatis mutandis also for viewing other meetings and events on National Assembly premises, provided that the necessary conditions are met.
When not in use, the halls located in the building on Tomšičeva Street are locked. The keys are kept by the Security Service at the entrance on Tomšičeva Street. Access to the interior part of the oval in both halls is only allowed to maintenance staff.
On special occasions when flower arrangements are placed in the hall, such must be placed in double waterproof containers and in a manner such that their height does not disturb the TV cameras' view.
V. VISITING THE NATIONAL ASSEMBLY BUILDING
Individuals or groups may visit the National Assembly building in the time specified by the Secretary General.
As a general rule, groups may not exceed 50 participants.
The National Assembly building may be visited only in the company of persons authorised by the Secretary General of the National Assembly and under security surveillance.
Within the National Assembly building, visitors may view the Great Hall from the balcony and visit other halls and meeting rooms, the lobby of the Great Hall, and the stairways. Other rooms may be visited only upon approval by the Secretary General of the National Assembly.
Visitors viewing the National Assembly building and other visitors must behave in a manner such that the peace and order in the building are not disturbed. The staff escorting the visitors must ensure that the work of the deputies and the Services is not disturbed.
Visitors violating these Rules and behaving in a manner such to offend the dignity of the National Assembly or in any other inappropriate manner will be removed from the National Assembly by the Security Unit.
VI. ALCOHOL USE AND SMOKING ON THE PREMISES OF THE NATIONAL ASSEMBLY
On the premises of the National Assembly, alcohol may be served only in the restaurant and on the premises where protocol events are being held.
In accordance with the regulations restricting the consumption of alcohol, wine and beer may be sold in the restaurant only together with food in the self-service and a la carte sections from 11.30 a.m. to 2 p.m. Alcohol beverages may not be sold at the bar.
Smoking is not allowed in any indoor area of the National Assembly.
Smoking is only allowed in the renovated part of the internal courtyard accessible from the lobby of the halls on Tomšičeva Street. No beverages may be brought into this area.
Article 29 (deleted)
VII. OTHER PROVISIONS
Library and documentation services are available to external users under the conditions specified in the Rules on the General Operating Conditions of the Documentation and Library Section.
Animals are not allowed in the National Assembly building.
No posters or banners are allowed on corridor walls and office doors, irrespective of their content.
No sale or collection of orders to purchase goods and no advertising of any products is allowed on the premises of the National Assembly.
Newspapers, magazines and advertising material may be distributed to the deputies only upon permission by the Secretary General of the National Assembly.
The restaurant is open from 8 a.m. to 2 p.m.; after such hours, the restaurant is open only when the National Assembly is in session. The bar on Tomšičeva Street No. 5 is open from 8 a.m. to 2 p.m.
Hot meals are served in the restaurant from 11.30 a.m. to 2 p.m.
A decision regarding possible changes of the times referred to in the first and second paragraphs of this article is taken by the Secretary General of the National Assembly.
In addition to the deputies, members of the National Council, and employees, restaurant services may be used only by persons present in the National Assembly on official business during working hours.
The national and the EU flags are displayed in front of the National Assembly building.
Flags of other countries and international organisations are displayed in accordance with the protocol rules.
Stopping and parking in front of the main entrance to the National Assembly on Šubičeva Street is only allowed to protocol vehicles. No vehicle may be parked so that the exhaust pipe is directed toward the entrance of the building.
Parking in the garage is allowed only to private cars of the persons to whom the Secretary General of the National Assembly issues a permit for permanent or temporary parking, together with a card to open the entry gate to the garage courtyard.
Parking on reserved parking lots on Tomšičeva Street is only allowed to persons in possession of a permit issued by the Secretary General of the National Assembly.
Motorcycles and bicycles may only be parked near the entrance to the National Assembly on Tomšičeva Street.
In specific cases and for justified reasons, the Secretary General may decide otherwise than provided by these Rules.
If an employee loses the identification badge, they are obliged to inform the Organisation and Personnel Section thereof immediately. The costs of production of a new identification badge are borne by the employee; the price is determined by a decision of the Secretary General.
VIII. FINAL PROVISIONS
The provisions of these Rules apply mutatis mutandis also for the National Council.
On the day of the entry into force of these Rules, the House Rules of the National Assembly of the Republic of Slovenia of 13 November 2001 and all identification badges issued on the basis thereof cease to apply.
These Rules enter into force on the day following their adoption. The Rules are published on the electronic information board of the National Assembly.